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Billing Coordinator - Central/East Coast
- Posted: 31/05/2024
- Salary: $65.000-$90.000
- Location: Remote
- Job Type: Permanent/Fixed Term
On behalf of a top AM Law 50 client, JCW Group has been tasked to find an experienced Billing Coordinator to work remote for their Chicago / D.C. / Houston / Dallas offices.
This Billing Coordinator will be supporting 10-15 attorneys with the full Billing process, from pre-invoice & invoice, to supporting collection activities.
Responsibilities:
•
Reporting to the Billing Manager, this position will be supporting billing for 10-15 attorneys
•
The Billing Coordinator is responsible for full-cycle billing (distributing prebills, processing revisions, submitting and posting invoices) and will assist with some collection activities
•
This position has a remote/hybrid work arrangement, with the expectation to be in the office on an as needed basis
•
Manage all phases of the billing cycle using Aderant billing software
•
Prepare invoices according to attorney and client billing guidelines
•
Respond to inquiries and requests for invoices, reports, and adjustments
•
Print and send paper prebills through FedEx (for attorneys who request paper)
•
New partner orientation (discuss billing deadlines and prebill review options)
•
Coordinate prebill audit requests and pulling paper prebills from local files or offsite storage
•
Address all incoming department mail
•
Distribute supplies to remote and home offices as needed
•
Communicate effectively with attorneys and staff as the subject-matter expert in all billing matters
•
Prepare ad-hoc reports, providing analysis of financial and historical data
•
Resolve complex billing issues by working with the Billing Attorney and clients
•
Respond to inquiries timely and effectively
•
Analyze invoices diligently to ensure compliance with Firm policies and client billing guidelines
•
Prioritize and meet aggressive deadlines while handling a high volume of work
•
Build, maintain, and deliver professional customer service and maintain positive working relationships with all internal and external contacts
•
This position requires routine communication with firm attorneys, client contacts, and other personnel, both inside and outside the firm
•
Proactively recommend improvements to existing processes
•
Overtime will be required on occasion as the workload demands
This Billing Coordinator will be supporting 10-15 attorneys with the full Billing process, from pre-invoice & invoice, to supporting collection activities.
- 4+ years experience with legal billing / E-Billing
- Experience with Aderant and Elite software.
Responsibilities:
•
Reporting to the Billing Manager, this position will be supporting billing for 10-15 attorneys
•
The Billing Coordinator is responsible for full-cycle billing (distributing prebills, processing revisions, submitting and posting invoices) and will assist with some collection activities
•
This position has a remote/hybrid work arrangement, with the expectation to be in the office on an as needed basis
•
Manage all phases of the billing cycle using Aderant billing software
•
Prepare invoices according to attorney and client billing guidelines
•
Respond to inquiries and requests for invoices, reports, and adjustments
•
Print and send paper prebills through FedEx (for attorneys who request paper)
•
New partner orientation (discuss billing deadlines and prebill review options)
•
Coordinate prebill audit requests and pulling paper prebills from local files or offsite storage
•
Address all incoming department mail
•
Distribute supplies to remote and home offices as needed
•
Communicate effectively with attorneys and staff as the subject-matter expert in all billing matters
•
Prepare ad-hoc reports, providing analysis of financial and historical data
•
Resolve complex billing issues by working with the Billing Attorney and clients
•
Respond to inquiries timely and effectively
•
Analyze invoices diligently to ensure compliance with Firm policies and client billing guidelines
•
Prioritize and meet aggressive deadlines while handling a high volume of work
•
Build, maintain, and deliver professional customer service and maintain positive working relationships with all internal and external contacts
•
This position requires routine communication with firm attorneys, client contacts, and other personnel, both inside and outside the firm
•
Proactively recommend improvements to existing processes
•
Overtime will be required on occasion as the workload demands