Billing Coordinator - Central/East Coast

  • Posted: 31/05/2024
  • Salary: $65.000-$90.000
  • Location: Remote
  • Job Type: Permanent/Fixed Term
On behalf of a top AM Law 50 client, JCW Group has been tasked to find an experienced Billing Coordinator to work remote for their Chicago / D.C. / Houston / Dallas offices.

This Billing Coordinator will be supporting 10-15 attorneys with the full Billing process, from pre-invoice & invoice, to supporting collection activities.
  • 4+ years experience with legal billing / E-Billing
  • Experience with Aderant and Elite software.


Reporting to the Billing Manager, this position will be supporting billing for 10-15 attorneys

The Billing Coordinator is responsible for full-cycle billing (distributing prebills, processing revisions, submitting and posting invoices) and will assist with some collection activities

This position has a remote/hybrid work arrangement, with the expectation to be in the office on an as needed basis

Manage all phases of the billing cycle using Aderant billing software

Prepare invoices according to attorney and client billing guidelines

Respond to inquiries and requests for invoices, reports, and adjustments

Print and send paper prebills through FedEx (for attorneys who request paper)

New partner orientation (discuss billing deadlines and prebill review options)

Coordinate prebill audit requests and pulling paper prebills from local files or offsite storage

Address all incoming department mail

Distribute supplies to remote and home offices as needed

Communicate effectively with attorneys and staff as the subject-matter expert in all billing matters

Prepare ad-hoc reports, providing analysis of financial and historical data

Resolve complex billing issues by working with the Billing Attorney and clients

Respond to inquiries timely and effectively

Analyze invoices diligently to ensure compliance with Firm policies and client billing guidelines

Prioritize and meet aggressive deadlines while handling a high volume of work

Build, maintain, and deliver professional customer service and maintain positive working relationships with all internal and external contacts

This position requires routine communication with firm attorneys, client contacts, and other personnel, both inside and outside the firm

Proactively recommend improvements to existing processes

Overtime will be required on occasion as the workload demands

Apply for this role